Understand the day
Review starts, finishes and driving time in one place.
Vehicle timesheets for small-business fleets
See how the workday
unfolded.
Know when vehicles started, when they finished and how much time they spent driving. Spytec puts daily and weekly vehicle activity in one report, so you can review the day without chasing down the details.
- Daily and weekly vehicle records
- Trips, stops, driving time and distance
- Exports, scheduled delivery and Scout
Hapn
Vehicle Time SheetsYesterday
Moved2 of 3
Parked all day1
Earliest start7:45 AM
| Vehicle | Start | End | Total |
|---|---|---|---|
| Van 01 | 7:45 AM | 5:00 PM | 9h 15m |
| Van 02 | 8:00 AM | 4:15 PM | 8h 15m |
| Van 03 | Parked all day | ||
Van 01 · A closer look
Driving2h 0mDistance84.6 mi
Find the detail
Open a vehicle’s day to see the trips and stops behind it.
Make records easier
Export useful detail or have reports delivered on a schedule.
A daily record. A useful weekly view.
Review the week without piecing it together.
See vehicle days side by side, with range totals and days moved. Spot the longer days, compare patterns and choose a day when you need to look closer.
Choose today, yesterday, this week, last week or a custom range. Use Weekdays only when your review should focus on Monday through Friday.
The week, at a glance
Sample week · Weekdays only
VehicleMonTueWedThuFri
Van 018h9h 15m8h 30m9h7h 45m
5 of 5 days movedTotal 42h 30m
Van 028h 15m8h 15m7h 45m8h 30m8h
5 of 5 days movedTotal 40h 45m
Van 037h 30mParked6h 45m7h 45m7h
4 of 5 days movedTotal 29h
Van 01 · Daily time sheet7:45 AM 8:15 AM 10:30 AM 5:00 PM
Sample Tuesday · Local time
Start7:45 AM
End5:00 PM
Total span9h 15m
Driving2h 0m
First trip starts
Left the office. 30-minute drive.
Customer stop
Arrived at the first job. Stopped for 2h 15m.
Back on the road
Next trip starts. More trips and stops follow.
Last trip ends
Last recorded arrival of the day.
The detail behind the times
See what happened between start and finish.
Open a vehicle’s daily timesheet to follow its trips and stops, including arrival and departure times, stop durations, addresses and distance. Open the trips or replay the day on the map for more context.
The total is the span from the first trip start to the last trip end. Driving time is shown separately, so a long day and a long time behind the wheel are easy to tell apart.
Useful context for a better review
Find the days worth a closer look.
Use status tabs and flags to focus your review. See days still in progress, distinguish a parked vehicle from missing reports, and review after-hours activity when your organization’s Business Hours are set.
A missing report does not mean a vehicle was unused. These statuses help you check the context before drawing a conclusion.
After hours
Highlights trips outside configured Business Hours.
In progress
Shows when a day’s vehicle activity is still ongoing.
Parked all day
The tracker reported, but the vehicle did not move.
No reports
The tracker was silent. Check the missing data before reviewing the day.
ScoutExample conversation
Vehicle Time Sheets · Sample Tuesday
Van 01 had the longest activity span: 9h 15m, from 7:45 AM to 5:00 PM. Van 02’s span was 8h 15m.
2 hours of driving, covering 84.6 miles.
A question you can ask in plain English
Get to the answer behind the report.
Choose Explore with Scout while reviewing Vehicle Timesheets. Ask about a vehicle’s day, compare activity spans or look more closely at driving time—with the report in view.
Useful records. Less routine admin.
Have the records ready for your next review.
Export the report or set a delivery schedule for your team. Scheduled emails include a zip with daily records and trip-and-stop detail, so you can keep the summary and the supporting activity together.
Choose hours and minutes or decimal hours, including in exports. A weekday-only view can keep weekends out of the grid and totals when that fits your business.
Export your records
Work with the numbers in your own spreadsheet workflow.
Schedule report delivery
Choose recipients and daily, weekly, monthly or quarterly delivery.
Keep the report context
Use Scout when a number needs a closer look.
Choose a format that fits your review.
Daily records
One row per vehicle per day: start, end, total, driving and distance.
Trip & stop detail
The trips and stops behind the day, including addresses.
Vehicle activity, ready to review
What are vehicle timesheets?
Vehicle timesheets organize a vehicle’s trip activity into daily and weekly records. Spytec brings start and end times, elapsed activity spans, driving time, distance, trips and stops together, helping small-business fleets review the workday in one place.
Use a compatible vehicle tracker with trip reporting enabled. Records are organized by vehicle. Use them alongside your team’s assignments and timekeeping.
Useful answers
Vehicle timesheets, explained.
What does a vehicle timesheet show?
The daily report shows a vehicle’s start and end times, total activity span, driving time, distance and flags. A weekly or custom-range view puts vehicle days side by side, with a range total and days moved. Open a day for its trips and stops.
What is the difference between total time and driving time?
Total time is the span between the first trip start and the last trip end for the vehicle’s day. It can include time stopped between trips. Driving time is the time spent driving across the trips, and is shown separately.
Can I review a whole week or only weekdays?
Yes. Choose This week, Last week or a custom range to review multiple days. The Weekdays only option hides Saturday and Sunday from the grid and totals.
Can I see the trips and stops behind a day?
Yes. Open a vehicle’s daily timesheet to review trip times, stop arrivals and departures, stop durations, distance and addresses. The daily detail also provides Open in Trips and Replay on map actions.
Can I flag vehicle use outside business hours?
Yes. After-hours flags depend on your organization’s Business Hours settings. If Business Hours are not set, trips are not flagged After hours. Configure those hours to use the flag in your review.
Does No reports mean the vehicle was parked?
No. No reports means the tracker was silent, so the vehicle may still have been used. Parked all day means the tracker reported but the vehicle did not move. The report keeps those states separate.
Which time zone do vehicle timesheets use?
Times are shown in each tracker’s operating time zone. Check the displayed time-zone labels when reviewing vehicles operating in different areas.
Can I export, schedule and analyze vehicle timesheets?
Yes. The report offers Export CSV, Schedule and Explore with Scout. You can display durations in decimal hours, including exports. Scheduled delivery includes a zip containing daily-record and trip-and-stop-detail CSVs, and covers the days since the last send through yesterday.
Are these employee clock-in or payroll records?
These are vehicle activity records built from trips. They do not record employee clock-ins, breaks, pay rules or the identity of the person driving. Use them as supporting context alongside your team’s timekeeping process.
Make the workday easier to review.
Give your business a clear record of vehicle activity, with the detail and reporting tools to make it useful.
