Keep vehicles ready
See the service that needs attention and plan the next job.
Fleet maintenance for small businesses
All your vehicle maintenance.
One place.
Keep your vehicles ready for the next job. Plan service, assign the work and keep every maintenance detail together—with less admin for your team.
- Service schedules and work orders
- Assignments and advance reminders
- Maintenance records and costs
Hapn · Maintenance
MaintenanceFleet overview
Due soon2
Scheduled1
Completed8
Oil changeService van 01
Due soonTire rotationService van 02
ScheduledVehicle inspectionPickup 01
CompletedThe next job, ready to manageOil change · Service van 01
Spend less time on admin
Let manufacturer schedules and recurring jobs handle the routine.
Keep your team in sync
Give each job an owner, instructions and a service record.
A clear view of your maintenance
See what’s due. Keep the day moving.
Start with a clear view of the work that needs attention. See overdue, due-soon and scheduled jobs together, so you can plan service around the work your business needs to do.
- Spot overdue and upcoming service.
- Follow open jobs and work awaiting parts.
- See when a vehicle needs a fresh meter reading.
Hapn · Maintenance
MaintenanceFleet overview
Due soon2
Scheduled1
Completed8
Oil changeService van 01
Due soonTire rotationService van 02
ScheduledVehicle inspectionPickup 01
CompletedAssignments & reminders
Less chasing. Clearer next steps.
Give the next service an owner.
Give each job a clear owner, whether it’s someone on your team or your repair shop. Add the instructions and an advance reminder, then reuse those settings for recurring work.
- Assign to a teammate or email an outside shop.
- Choose a reminder 1, 3 or 7 days before due.
- Carry assignments and instructions into recurring jobs.
Service history & costs
Every service. A record you can find.
Keep the vehicle, cost, notes and completed work together. When you need to look back at a repair or check what’s been done, the details are in the same place as your fleet.
- Log the cost of the work.
- Keep service notes with the vehicle’s job.
- Review completed maintenance.
Oil change
VehicleService van 01
Assigned toService team
Logged cost$128.00
Service notesOil and filter replaced. Work completed.
Import the recommendations
Spytec automatically brings in the vehicle manufacturer’s recommended maintenance schedule.
Schedule the service
The recommended maintenance is scheduled, giving your team a service plan without entering each interval manually.
Trigger the job when needed
Maintenance jobs are triggered when service is due. Assign the work, follow its progress and keep the details together.
Useful automation. Less routine admin.
A service plan with less setup.
Spytec brings in your vehicle manufacturer’s recommended maintenance schedule and triggers jobs when they’re needed. Your team gets a service plan without entering every interval by hand.
✓Set assignments and reminders on a recurring schedule once. They apply to each work order it creates.
Flexible enough for your business
Add custom service when you need it.
Need your own inspection or service routine? Add a recurring schedule by mileage, engine hours or date. Create a one-time work order whenever an unexpected repair comes up.
By mileage
Schedule service around distance travelled. Set the repeat interval and starting odometer reading.
By engine hours
Use running time for equipment and vehicles whose wear is not fully captured by road miles.
By date
Use a calendar interval for time-based checks and recurring service tasks.
Custom service intervals
The 5,000-mile interval shown is an example, not a service recommendation.
Maintenance alongside fleet tracking
Choose a tracker for your maintenance plan.
Mileage and engine-hour schedules need the right vehicle data. Spytec’s OBD and hardwired vehicle trackers support maintenance triggers; fuel and diagnostic fault codes require an OBD tracker and a supported vehicle.
Pulse OBD
Connect through a compatible vehicle’s OBD-II port for fleet tracking, maintenance triggers and supported fuel and diagnostic data.
Explore the OBD tracker →Pulse Hardwired
Use mileage, engine hours and dates for maintenance triggers. Starting odometer, tracked distance and ignition-on time support ongoing readings.
Explore the hardwired tracker →Check device and vehicle compatibility before choosing. Compare fleet features →
Vehicle tracking meets service planning
What is fleet maintenance tracking?
Spytec brings vehicle maintenance into one place: service schedules, work orders, assignments, reminders, costs and completed work. Your team can see what needs attention and manage it through completion, alongside fleet tracking in the Hapn app.
Useful answers
Fleet maintenance, explained.
What can I manage in Spytec Maintenance?
Manage manufacturer and custom service schedules, recurring or one-time work orders, assignments, advance reminders, costs and completed work. The overview shows overdue, due-soon and scheduled work so your team can see what needs attention.
Can fleet maintenance work orders be created automatically?
Yes. Spytec automatically imports and schedules the vehicle manufacturer’s recommended maintenance, then triggers maintenance jobs when they are due. Custom recurring schedules can also generate work orders for additional service.
Can I schedule maintenance by mileage or engine hours?
Yes. Recurring schedules support odometer, engine hours and date-based intervals. Choose the trigger that matches the service requirement and make sure the tracker provides the readings that schedule needs.
Can I assign a work order to an outside repair shop?
Yes. Enter the shop’s email address in the assignment field. The app states that work orders are emailed to that address; the same assignment can apply to every work order generated by a recurring schedule.
Can I get a reminder before maintenance is due?
Yes. The reminder control offers one, three or seven days before the work is due. You can also choose no advance reminder.
Can I create a repair without a recurring schedule?
Yes. Choose a one-time work order for a single maintenance job on one or more assets. It does not repeat.
What details are kept with a work order?
The work-order view includes the assigned asset, service schedule or due point, assignee, cost, and notes or instructions. The maintenance overview also includes completed work.
Which Spytec trackers support maintenance triggers?
Spytec’s OBD and hardwired vehicle trackers support mileage, engine-hour and date triggers. Hardwired tracking uses a starting odometer plus tracked distance, and ignition-on time for engine hours. Fuel readings and diagnostic fault codes require an OBD tracker and a supported vehicle.
Do I have to enter the manufacturer’s service schedule manually?
No. Spytec automatically imports the vehicle manufacturer’s recommended maintenance schedule and schedules the jobs so they trigger when needed. You can also create custom schedules and one-time work orders for additional work.
Make the next service easier to manage.
Give your team one place to plan service, manage work orders and keep maintenance records—alongside the vehicles they track every day.
